How to Write a Welcome Email to New Employees

How to Write a Welcome Email to New Employees

Being a new person in a new environment feels often weird and uncomfortable. Therefore, as the supervisor and leader of a new employee, it’s your job to ensure that he will feel welcome and that your company cares for him to integrate fast and easy in the company culture. 

The best way to do it is through a welcome email because whether you believe it or not, he definitely expects it. Every employee wants to feel welcomed and wanted. A well-written welcome email can establish a great communication channel and an excellent rapport.

Why Write a Welcome Email?

First of all, a welcome email suggests that you’re satisfied and happy with your candidate’s choice, which will make him feel valuable and important to you. That’s obviously a bonus for his motivation and inspiration. 

Second of all, a welcome email comes with lots of details regarding the start date, the schedule, the dress code, and more, an aspect which will come as a huge relief to the employee and will take away his insecurities.

Moreover, it’s the perfect opportunity to send employment forms, benefit forms, employee handbook, and procedures in advance, so he can review and fill all the details at home. This way, he can start strong starting with the first day at work.

Last, but not least, Mark Culling, the CEO of one of the best assignment help service suggests that “The welcome email provides the feeling of appurtenance in the new work environment and valuable information regarding the company’s culture. Therefore, the fresh starter can get a glimpse of familiarity the second he begins working.”

Who Should Send the Welcome Email?

The supervisor of his position is the most appropriate person, as he will be – from now on – the person that he will report everything to. So, establishing a great relationship with the superior from the very beginning is quite essential.

According to Grade Miners review, the welcome email is the best opportunity to make a great, remarkable first impression which will make the employee feel proud to work for such a professional company.

What Should You Include in a Welcome Email?

Welcoming Paragraph – Present Your Excitement

It starts as simple as it possibly can –a warm welcome followed by a genuine congratulations for his achievements. In this short paragraph, you should present your excitement to receive him in the company. Let him know that you’re looking forward to a great, transparent collaboration. There’s no need to intimidate him because this type of professionalism already implies a large dose of respect.

Present Yourself and the Company’s Culture

Next, you should talk a bit about yourself, your position, the type of relationship that you two will have, but also mention the expectations regarding your relationship. In the same paragraph, relate 99papers reviews and 7 dollar essay specialists, you should briefly talk about the company’s culture in order to facilitate a better understanding of the company.

Introduce Them to the Team

You should let your new employees know who they should address when they encounter specific problems. 

Present All the Details

There are so many aspects that need to be covered and there are some essential ones that will ensure that everything will unfold perfectly:

  • Start date
  • Schedule
  • Dress code
  • What to bring
  • Where to find everything that he or she needs
  • Parking information
  • Lunchtime
  • Contact information

Closing Paragraph – Ask if They Have Any Concerns

In the closing paragraph, you should let the new employee know that he should feel free to ask any question if he presents any concerns or confusions. 


All your work would be in vain if your email has grammar mistakes, spelling issues, and errors in it – not to mention that you will lose your respect and credibility in the eye of the new employee and it will make him question the company’s professionalism.

Therefore, according to Aussiessay, proofreading is one of the most critical parts of your welcoming email, and even though this is the last step, that doesn’t mean that you should pay any less attention.

Key Tips for Writing a Proper Welcome Email

Before Writing 

Before you start outlining and writing the welcome email, you should first put yourself in the place of the new employee. Try to imagine how he’s feeling and how many questions must be running into his head. Once you do that, you’ll know exactly what to write and how to write it.

Check with Your Legal Team

Sometimes, when optimism and excitement are running through your veins while providing information regarding the job, you may make some promises that may not be able to keep. Therefore, check the email with your legal team before sending it.

Help Them Get to Know You

Making things a bit personal throughout the email can often prove to be beneficial, as the new employee must perceive you as a normal human being instead of a fearful boss. Let your human side be exposed!

Be Kind and Polite

The new employee must already have his fears regarding his change of career. There’s absolutely no reason to make him fearful or worried about his future. Kindness isn’t a weakness.

Get Some Help Online

If you consider that you need help to write the perfect welcome email, you should know you can find numerous tools that can help you do that online.

Length Doesn’t Really Matter

Some say that length is important, but to be honest, it isn’t critical. If you want to cover many important topics, you should present them clearly while avoiding complicated terms. 


Now you have all the information you need in order to write a perfect welcome email for your wonderful new employees. Remember: that the welcome email should not stick only to the formalities but also involve a human side because, after all, true productivity often arises as a result of motivation, loyalty, and collaboration within the workplace.

Jacob Dillon

Jacob Dillon is a professional writer and distinctive journalist from Sydney. Being passionate about what he does, Jacob likes to discuss stirring events as well as express his opinion about technological advancements and evolution of society.

We use cookies to better understand how you use our site and to provide ads and other offers that may be most relevant to you. By closing this message box or continuing to use our site, you agree to our use of cookies. To find out more, please see our Privacy Policy.